Your patient rights and privacy

Summary of your rights and privacy as a patient and what to do if you have concerns.

On this page

Health and Disability Services - Consumer Rights

To ensure quality of care and safety, every person who uses health and disability services has rights. These rights and duties are clearly set out in the Code of Health and Disability Services - Consumer Rights.

The Code and your rights

  1. The right to be treated with respect.
  2. The right to freedom from discrimination, coercion, harassment, and exploitation.
  3. The right to dignity and independence.
  4. The right to services of an appropriate standard.
  5. The right to effective communication.
  6. The right to be fully informed.
  7. The right to make an informed choice and give informed consent.
  8. The right to support.
  9. Rights in respect of teaching or research.
  10. The right to complain.

Visit  to read the Code in full  and learn more about your rights and the complaint's process.

There are things you can do if you are unhappy about the service you received from an organisation providing health or disability services. Please visit our key support person and patient advocates section for options and advice to help you.

Your personal information and privacy

We keep your information secure and make sure only authorised people access it. There are strict policies and procedures to maintain privacy and to manage this information.

In some cases some of this information may be displayed in areas that are accessed by the public (e.g. your name on ward cubicle door).

You don't have to provide us with the information we request. However if you choose not to, we may not be able to treat or care for you properly.

You have the right to access your clinical record (or the clinical record of someone you are the guardian or agent for) but this is done through a request process so we can make sure we release the right information to the right person.  The process is explained below, and a request form is included. Proof of indentity is important.

When receiving treatment from any BOPDHB service, we will collect information about you and your health including:

  • personal information such as your age, date and place of birth, address, contact person and ethnicity
  • your health history
  • your family's health history.

  • To provide you with appropriate care.
  • To keep you and others safe.
  • To plan for and fund health services.
  • For administrative and quality improvement purposes.
  • To carry out teaching and research.
  • For statistical purposes.

We share patient information with others involved in your care, such as your GP and other district health boards (DHBs).

  • If you are registered with a GP or medical centre, it is important for them to know about your assessment and treatment in hospital. Bay of Plenty GPs have access to your clinical record on our clinical computer system. This includes information such as your hospital test results, appointments, medications and treatments. If your GP is accessing this computer information about you, they need to ask your consent and record it in your GP patient notes.
  • We share patient information with other DHBs within the central North Island (known as Midland DHBs) if they are or have been involved in your care. This is done through a secure shared computer system.

If you are unhappy about us sharing your information, please let our staff know as soon as possible.

Accessing your personal information/clinical record

You have the right to know what personal information we hold about you. As such, you have the right to request that we provide this to you.

  • You can request access to personal information held by us about you. However you do not have the right to immediate access.
  • We have 20 working days to respond to your request. If your request is urgent you must state the reasons why (as provided for in the Privacy Act 2020). 
  • Before releasing personal information it will be checked to make sure that confidential information remains confidential and that other people's privacy is protected.
  • Requests must be made in writing.
  • Our staff must offer you reasonable help with making the request, including how you can meet the personal identification requirements.

To submit a request you can write to:

Medical Records
Bay of Plenty District Health Board
Private Bag 12024
Tauranga 3143



You also have the right to request correction or alteration of your information. These requests may not always be approved, however in circumstances where they are not, you will be informed of the reason why and a record of your request will be kept. 

Making privacy enquiries or complaints

If you have any queries about our information gathering activities, or believe we have not acted in accordance with this statement, you should contact us at the following address:

The Privacy Officer
Bay of Plenty District Health Board
Private Bag 12024
Tauranga 3143



Consumer concerns and service issues, complaints and compliments

Our goal is to provide the best patient experience. To do so, we need honest feedback from our patients, whānau/family, their caregivers and the community.

We appreciate your feedback

Please use any of the methods below to send us your feedback.

Ph 07 579 8176

Patient care feedback form

By post to:

Quality and Patient Safety Administrator
Bay of Plenty District Health Board
Private Bag 12024